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Adalia Sutherland

Procurement and Supply Chain Consultant

Professional Experiences:

Senior Purchasing Agent – Bantrel Co, July 2021 to Present
  • ​Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical Incoterms

  • Preparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s List

  • Manage the bidding process by:

  • Managing the prequalification and selection of bidders

  • Prepare and issue Bidders List and coordinate approval process

  • Supervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All queries must go through procurement

  • Coordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiations

  • Review vendor comments of General terms and conditions and incorporate Special terms and conditions, as required

  • Responsible to meet schedule milestones for Bid-Evaluate-Award cycles

  • Prepare and issue Recommendation to Award including its approval.

  • If required, prepare, and issue a Letter of Award to Vendor

  •  Prepare and issue Purchase Order for execution

  • Handover to Expeditor for standard and bulk packages and/or Purchasing Administrator for major packages.

Supervisor Material Management – Fluor Canada Ltd., May 2018 to Present
  • Developed and manage RFQ/RFI, RFPs, material for Pipeline Project.

  • Supported the development of Procurement Services for CNOOC K1A Pipeline Project, Kinosis, Alberta.

  • Provided information to internal clients as they relate to - sourcing initiatives, policies, procedures and systems/tools utilized in acquiring goods andservices;

  • Provided information, reporting and resolution for: accounts payable issues, , reconciliation of vendor accounts

  • Negotiated pricing and terms and conditions withsuppliers.

  • Planned/managed workload in the procurement system (Fluor Matman, SAP and Ariba Systems);

  • Managed closeouts

Buyer/Supply Chain Consultant – Teck Coal, Sparwood, British Columbia, April 2018 to May 2018
  • Ensure the timely and cost effective supply of materials and services

  • Negotiate contract terms and conditions while maintaining vendor relationships

  • Solicit bids to procure a variety of required goods and services and negotiate and administer contracts

  • Assist with contract termination procedures

  • Perform commonly used contracting methods and contract type’s related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions

  • Administer disposal of assets (identification, tendering, sales contract, decommissioning and logistics to conclusion)

  • Contribute to the ongoing integrity of the Materials Shared Services department

  • Ensure all assigned duties and projects are completed in a timely manner

  • Contribute to the design, development and training of ERP system enhancements

  • Perform basic analysis for firm fixed-price or similar contracts

  • Participate as a team member on an acquisition management review team or on an equivalent assignment

  • Analyze business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance

  • Present information; compose memoranda, minutes and reports; and draft contract provisions and supporting documents

Buyer/Supply Chain Consultant – AltaGas, AB, October 2015 – Feb, 2018 – (Contract Assignment)
  • Developed and manage RFQ/RFI, RFPs, material and Contract agreements for SiteServices

  • Supported the development of Site Contract/Procurement Services for AltaGas Field Construction Agreements for BC (RLNG) Townsend Project, Fort St. John, BC.

  • Provided information to internal clients as they relate to - sourcing initiatives, policies, procedures and systems/tools utilized in acquiring goods andservices;

  • Provided information, reporting and resolution for: accounts payable issues, Rental Agreements, reconciliation of vendor accounts

  • Negotiated pricing and terms and conditions withsuppliers.

  • Planned/managed workload in the procurement system (JDE);

  • Managed closeouts

Senior Buyer/Buyer/Supply Chain Consultant – TransCanada Pipelines, AB, July 2013 – Sept, 2015 (Contract Assignment)

Specialized in Fittings, Flanges, Turbines and Fleet –Strategic Sourcing Business Unit.

  • Developed and managed RFQ/RFI, RFPs and material and Contractagreements

  • Obtained quotes (RFQ, RFP), negotiate prices and determine leadtimes;

  • Managed information to internal clients as they related to - sourcing initiatives, policies, procedures and systems/tools utilized in acquiring goods andservices;

  • Provided information, reported and resolution for: accounts payable issues, equipment trade-Ins/ surplus, reconciliation of errors, supplier scorecardparticipation

  • Managed fully assigned contracts inSAP

  • Provided clear communication of decisions to clients and seniormanagement;

  • Negotiated pricing and terms and conditions withsuppliers.

  • Provided concise, timely and effective information/solutions to internal clients, provideupdates

  • and follow-up when necessary;

  • Managed purchase orders and Release Orders and expedite delivery wherenecessary;

  • Planned/manage workload in the procurement system(SAP)

Contract Specialist – Husky Energy, Calgary, AB – March 2013 - July 2013 (Contract Assignment) Sunrise Project Phase 1 – Development and Integration, Oil Sands Business Unit

  • Directed Post-award contract administration (subject to project contract and procurement strategy for each project);

  • Contract review and interpretation; Contract deliverable expediting (inc. but not limited to insurance, key performance indicators, monthly progress reports etc.) Change order management, Coordinating, attending and contributing to kick-off-meetings and progress report meetings including minuting as required); KPI collection, review and tracking; and Market intelligence.

  • Created data reports and input; invoice and payment issue resolution; contract record generation, maintenance and Contract Compliance; Contract closeout.

  • Managed purchase order, invoicing and payment coordination

  • Value creation reporting (generating and recording valued creations for Oil Sands; data collection and analysis for Oil Sands commercial; report maintenance and reporting to commercial management.

  • Provided requested data for project planning/scheduling, project leads and project cost control for planning and management purposes.

  • Contributed to C & D and Oil Sands commercial supply chain team and project management team reporting

  • Assisted/be involved in project contract and procurement strategy development and pre-award activities as requested

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